Scope & preparation
When this is useful
Database work is useful when spreadsheets or disconnected records create duplicate entries and unclear ownership. The starting point is the meaning of the data: entities, relationships, allowed changes and who should see what. Choosing a database before understanding these rules can lock in avoidable problems.
How ADPR can help
ADPR can scope database development, integration and data workflows. Migration requires a plan for mapping, validation and rollback. Access controls, backup arrangements and restore checks should be considered alongside everyday querying and reporting.
A typical process
Map data entities, owners and access needs.
Design the structure and validate representative records.
Implement migration or integration with reconciliation and recovery checks.
What to prepare
- Existing field lists or redacted sample data
- Reporting and search requirements
- Access, retention and backup constraints
Possible scope outputs
- Data model and field definitions
- Database or integration implementation
- Migration validation and operations notes
The proposal will confirm what is included, who is responsible and the applicable timeline. These are scope examples, not a fixed package.
Questions worth asking
Can existing spreadsheets be imported as they are?
They first need checks for formats, duplicate records and missing relationships. A trial import helps reveal issues before the full migration.
Does a backup guarantee recovery?
No. Recovery depends on the backup process and successful restore testing. Requirements and responsibilities should be explicitly agreed.